Mar 20, 2015

PDF Postman Quick Start

PDF Postman provides a simple way to send secure messages through Outlook e-mail.  This Quick Start video series will teach you the basics of using PDF Postman in just minutes.  Learn more about how you can use the PDF document format to send secure email messages in Outlook and download a free trial from the PDF Postman website.

Mar 17, 2015

Backup Your PDF Postman Passwords

Protecting your passwords is an important responsibility in email encryption. Your PDF Postman passwords should be backed up regularly and stored in a secure place.  Your passwords may later be imported should you need to re-install PDF Postman. You can also use your backup to move your passwords to another computer.

Password backups are done from the PDF Postman settings > Passwords tab.

Simply click the "Export" button, and choose a location to save your passwords.

Screen shot of PDF Postman email encryption add-in for MS Outlook showing the location of the password Export button.
Export PDF Postman Passwords from the Passwords Setting Tab

 The passwords and emails will be saved to a CSV file that you can open in a spreadsheet application.

To import the backup file, reverse theprocess. Click the "Import" button on the Passwords tab and select the file.

PDF Postman uses a simple CSV file for import/export.  You can import new passwords by adding them to a spreadsheet in a Email/Paswords configuration, and then saving the spreadsheet as a CSV file.  PDF Postman will add new passwords to it's existing password list.

To learn more about PDF Postman passwords, we recommend reading the article, Protecting Your PDF Postman Passwords, and also Configuring the PDF Postman Database.

Nov 17, 2014

PDF Postman Email Encryption Settings

Microsoft Outlook users have an alternative to complex email encryption systems that frustrate non-technical recipients.  PDF Postman is the add-in that integrates tightly with Outlook. It lets users easily send encrypted PDF emails that are compatible with Adobe and other common pdf viewers.

Sender's create an email message in Outlook, and then click the "PDF Encrypt Email" button. The message and file attachments are then converted to PDF and encrypted with strong AES-256 or AES-128 bit encryption using a password.

PDF Postman toolbar buttons integrated in Outlook 2013.
PDF Postman integrates with Microsoft Outlook.
Outlook sends the encrypted pdf file, attaching it to a notification email message which the sender can customize. 

The recipient receives the .pdf file attachment. Clicking on it invokes the default .pdf viewer in their Windows, Linux, iOS or Andriod operating system. The PDF viewer recognizes that the file is encrypted and prompts the user to enter the password.  If the correct password is entered, the pdf file is encrypted and the recipient can view the message and access the file attachments.

PDF Postman can be configured from the Settings area.

Messages can be time stamped.   An unencrypted copy of the message can be saved in Outlook, enabling local email archiving systems to access the message.

PDF Postman settings
 Encryption can be set to be compatible with Adobe 7 (AES 128 bit) or Adobe 9 or later (256 bit).

To prevent important emails from being sent unencrypted, you can set PDF Postman to always prompt the sender if an unencrypted message will be sent.

The email message subject can be obscured if it may contain identifying patient health information. 

PDF Postman can be downloaded and used for two weeks. After the free trial, leave it installed to send up to five encrypted emails per month.

If you have questions about PDF Postman, use the chat system on your left hand side to speak to a representative.