Nov 17, 2014

PDF Postman Email Encryption Settings

Microsoft Outlook users have an alternative to complex email encryption systems that frustrate non-technical recipients.  PDF Postman is the add-in that integrates tightly with Outlook. It lets users easily send encrypted PDF emails that are compatible with Adobe and other common pdf viewers.

Sender's create an email message in Outlook, and then click the "PDF Encrypt Email" button. The message and file attachments are then converted to PDF and encrypted with strong AES-256 or AES-128 bit encryption using a password.


PDF Postman toolbar buttons integrated in Outlook 2013.
PDF Postman integrates with Microsoft Outlook.
Outlook sends the encrypted pdf file, attaching it to a notification email message which the sender can customize. 

The recipient receives the .pdf file attachment. Clicking on it invokes the default .pdf viewer in their Windows, Linux, iOS or Andriod operating system. The PDF viewer recognizes that the file is encrypted and prompts the user to enter the password.  If the correct password is entered, the pdf file is encrypted and the recipient can view the message and access the file attachments.

PDF Postman can be configured from the Settings area.

Messages can be time stamped.   An unencrypted copy of the message can be saved in Outlook, enabling local email archiving systems to access the message.

PDF Postman settings
 Encryption can be set to be compatible with Adobe 7 (AES 128 bit) or Adobe 9 or later (256 bit).

To prevent important emails from being sent unencrypted, you can set PDF Postman to always prompt the sender if an unencrypted message will be sent.

The email message subject can be obscured if it may contain identifying patient health information. 

PDF Postman can be downloaded and used for two weeks. After the free trial, leave it installed to send up to five encrypted emails per month.

If you have questions about PDF Postman, use the chat system on your left hand side to speak to a representative.